BF Rules 112Chapter 7 · Contingencies

Section 112 · Section 112

Permanent 'advances' may be granted to officers who may have to make payments before they can place themselves in funds by drawing on the treasury.They are subject to the following rules :-

(i)

The amount of the advance will be fixed by Government, except in cases falling under clause (ii).

(ii)

Heads of department may sanction the grant of permanent advances for offices subordinate to them up to the amount advised as appropriate by the Accountant General subject to a limit of Rs. 500 for each office. Permanent advances exceeding Rs. 500 for any office subordinate to a head of a department and all permanent advances for offices of heads of departments must require sanction of the State Government.

(iii)

Applications for the grant or revision of a permanent advances must be submitted to the sanctioning authority through the Accountant General who will advise as to the appropriate amount of the advance. In cases falling under clause (ii) above, if there is any difference of opinion between the Accountant General and the sanctioning authority on this point, the matter should be referred for the orders of Government.

Note. - The applications, for permanent advances should be accompanied by a statement showing month by month for the preceding twelve months the amounts of contingent bills cashed with classified details of items of expenditure.

(iv)

As these advances involve the permanent retention of money outside the treasury, they must not be larger than is absolutely essential.

(v)

These advances should not be multiplied unnecessarily. An officer's advance should meet the needs of every branch of his office. If he has subordinates who require petty sums, he should spare a small portion of his own advance for their use rather than apply for separate advances for them, taking acknowledgments from them in the same way as he himself furnishes acknowledgments to the Accountant General and retaining them in his office.

(vi)

The advance is intended to provide, on the responsibility of the officer entrusted with it, for emergent petty advances of all kinds, though it is seldom and they will be needed for other than contingent charges; thus, if an inferior servant is required to travel by rail, his fare must sometimes necessarily be advanced from his amount.

(vii)

The holder of a permanent advance is responsible for the safe custody of the money placed in this hands and he must at all times be ready to account for the total amount of the money.

(viii)

In the case of transfer of charges and yearly on the 15th April, each officer holding a permanent advance must send an acknowledgment to the Accountant General of the amount due from and accountable for by himself as on the 31st March, preceding.

[Note. - Advances made out of the permanent advance to inferior and other non-Gazetted Government servant for journey on tour, need not appear in the Government account. Travelling allowance bills may be made out for the full claims admissible as soon as the journeys are completed and any advances made out of the permanent advance may be recovered out of the accounts drawn from the treasury on such travelling allowances bills.] [Note I deleted & Note 2 made as 'Note' by C.S. No. 8 dated 2.12.1957.]Section IVControl of Contingent Expenditure

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